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Business Development Coordinator, Events and Experiential Marketing

Agency Overview:
AgencyEA is a brand experience agency with a passion for pushing creative boundaries. We also have a passion for our people, and happen to have some of the brightest in the industry working under our roof. As the agency continues to grow, we’ll continue to search for talented, motivated individuals who want to help us bring amazing experiences to life for some of the biggest brands in the world.


Position Overview:
The Business Development Coordinator assists in the strategy and organization of all new businesses leads, initiatives and opportunities. This role helps the BD team to monitor day-to-day workflow of the department and is accountable for making consistent updates to agencyEA’s CRM platform. The Business Development Coordinator is responsible for supporting BD team members in creating customized sales materials and presentations, conducting research on new business opportunities and supporting BD Leads on various projects and proposals as directed.



New Business Proposals

  • Assist in the creation of new business presentations and develop content that is on-brand, purposeful, and concise.
  • Develop and co-manage overall proposal timeline and work with the BD Proposal lead and Creative lead to ensure that all deadlines are met.
  • Assist on proposal estimate development, which may include research, sourcing and gathering quotes from external vendor partners and venues.  
  • Provide solution recommendations that are on strategy, executable within the timeline and budget, and that achieve the best outcome.
  • Proof and format client presentations, written communications, creative elements and other project-related work as directed.
  • Work with the Creative team to ensure all creative assets and necessary versions are completed, proofed, and produced within established deadlines.
  • Work with Proposal Lead to ensure that all client feedback and revisions are addressed in all creative elements.
  • Create a master presentation of all information collected for the project to ensure successful onboarding to Client Services.


Department Initiatives

  • Provide internal team with thorough notes from calls, brainstorm sessions and other meetings to accurately record ideas, discussion details and next steps for proposed projects.
  • Update and maintain contact, lead and opportunity data in CRM on a daily/weekly basis, consistently verify CRM data to ensure data integrity, ensure all fields are completed in CRM and assist with status updates and tracking on department initiatives.
  • Conduct in-depth research on new business leads and prospects, past marketing campaigns and corporate announcements, marketing channels and biographies, and find useful insights for pitching new business.
  • Work with Marketing team to develop and successfully execute marketing campaigns to new and/or existing new business leads and contacts.
  • Update BD lead and Associate Director daily/weekly regarding project progress and status. Trouble-shoot issues/recommend actionable solutions.
  • Schedule meetings, conference calls and presentations as directed.
  • Ensure quality control for all projects (against Client mandatories, brand standards, and Client directed revisions).
  • Provide on-site/at event assistance as needed, when available.


  • Experience in an event agency is preferred; general agency experience required. 
  • Bachelors degree or higher; Marketing, Business, Communications, or another related field a plus.
  • Strong written and oral communication skills.
  • Excellent organizational and project management skills.
  • Strong time management skills.
  • Proficient in Excel, PowerPoint and Keynote.
  • Must enjoy working and collaborating with teams.
  • Must be willing to travel as needed.
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